Security Camera Monitoring Policy

Purpose

The Live Oak Public Libraries (“The Library”) works to maintain an environment that is safe and secure for Library patrons and employees, as well as to maintain the security of its facilities and property.

It is the policy of the Library to make use of various camera monitoring technologies to ensure the safety and security of staff, patrons, and Library properties.

Restricted Use/Personal Privacy

1. Cameras can be used on the interior and/or exterior of the building to view Live Oak Public Library building and property.
2. Cameras will generally be used to monitor entry/exit points, window areas, blind spots, and other difficult to monitor areas.
3. Cameras will be used in branch “community” meeting rooms.
4. Increased use of cameras/monitoring may be utilized where prudent, such as children and teen play areas
5. Cameras may be installed on Library property as a tool to address specific security related problems.
6. Cameras will not be placed in areas that would compromise personal privacy such as: restrooms, changing rooms, or lactation rooms.
7. Cameras will not be placed in Live Oak administration staff offices unless approved by The Library Executive Director

Activity Monitoring and Recording

Cameras will record to a collection device that may be stored on premises at the local library branch, or to a centralized repository accessible only by approved staff.

The following persons are authorized for unlimited viewing:

1. Executive Director (or designee)
2. Director of IT/Technology
3. Director of Facilities

Viewing is normally limited to:

1. “Spot” viewing when requested by staff to determine if policy violations occur
2. Periodic review to ensure operational readiness
3. Periodic review of recordings to ensure prescribed retention period is maintained
4. Review of staff operations recordings by request from the Executive Director

Footage may also be requested by law enforcement or by subpoena or other judicial or legal process and will be produced in accordance with applicable law.

A real-time viewing monitor may be placed at certain locations that can view secluded areas such as study rooms to ensure safety of staff and/or patrons.

At no time will staff allow patrons or any other unauthorized person to view recorded security camera video. Requests to view should be referred to those listed above.

Recording Retention

Recordings will be retained for a period not to exceed 180 days, except in the following circumstances:

1. A valid legal request to prevent destruction of documentation, files, and/or recordings.
2. Portions of recording may be retained for training purposes to improve operational and/or safety processes.
3. Portions of a recording may be retained for legal proceedings in accordance with applicable law.

Administrative Actions

The Library reserves the right to move, change, remove, or add security cameras/recording devices as necessary to improve safety and security.