Authority and Responsibility
The Live Oak Public Libraries (LOPL) Board of Trustees has the responsibility for establishing policies governing library operations and services.
Purpose
The purpose is to establish a policy as it relates to the Georgia Code regarding circulation and similar records, which identify the user of library materials and other Open Records requests through subpoena, court order or third-party requests.
Scope
Confidentiality of library records include, but are not limited to, circulation and similar records, Open Records requests through subpoena, court order or third-party requests.
Policy
Any LOPL employee receiving (i) a subpoena, (ii) a third-party request for documents, (iii) an Open Records request, (iv) a court order, or (v) any other legal process that seeks the production of Library documents or the appearance of a Library employee at a legal proceeding (a “Legal Request”) must refer the Legal Request not later than the next business day following receipt to the Library’s Executive Director. Documents include both electronic and paper records. The Executive Director, and/or his designee(s), will confer with the Library’s Attorney to formulate a response and/or objection to the Legal Request, consistent with applicable law. If the Legal Request seeks documents related to or about a Library employee, past or present, or a Library patron, the Library will notify the employee or patron not less than 48 hours before the production or other response is made, unless the law prohibits such notification.